How To

How to Archive in Office 365 to Create Extra Storage

Storage is an important factor in Office 365, Outlook, or any other e-mail client. If the Office 365 storage limit exceeds then its performance deteriorate and it becomes difficult to send/ receive email messages. In-Place archiving in Office 365 is a feature that enable users to increase the mailbox storage space so that more emails can be saved. Users on Office 365 can archive mailbox size by creating ‘Archive Mailbox’.

When the Archive mailbox is creates it can be accessed via MS Outlook or OWA (Outlook Web Application) to store old emails. This facilitates user to send/ receive email messages without any storage problem. Check out the steps to enable In-Place archiving in Office 365 and create Office 365 Archive Mailbox

Steps to Create Archive Mailbox in Office 365

  • Go to Office 365 Account from https://protection.office.com/and enter your username and password
  • From the Office 365 desktop click on ‘Security and Compliance Center,’ and new window will open
  • At left hand side expand the ‘Data Governance’ option and click on Archive
  • The Archive screen will open with list of office 365 mailboxes connected to your account
  • It will also show the archive status of mailbox is enable or not, Now select the mailbox you want to Archive

enable email archiving in office 365

  • A pop-up window will appear with message items older than 2 years will be moved to new Archive, click on Yes
  • After few minutes the Archive Mailbox will be created and it will be visible at top menu in Office 365.

Now, only the folder is created, to move data user need to archive mailbox in Office 365

In-Place Archiving in Office 365

Follow the steps to archive emails in Office 365 mailboxes

  • As email archiving is done via Outlook or OWA then login to Outlook account with Office 365 credentials
  • Now click on the folder from where emails are to be archived like inbox, drafts, sent items or custom folders
  • Select the email from the folder by checkmark and then right-click
  • Select the Archive option and the selected mails will be moved to ‘Archive Mailbox’
  • Or Simply you can select the email messages and click on ‘Archive’ button at top pane in Office 365.

By following these simple steps you can easily move the messages to ‘Archive Mailbox’ and create extra space for new messages.

How to Archive in Emails in Outlook 2016/2013

While moving the email messages to Archive folder user gets error ‘Outlook archive not working’. It could be due to wrong approach to emails archiving. Try the method for email Archive in Outlook

  • Open Outlook and sign in with your account
  • Go to the Inbox folder and select emails to archive
  • Right click on selected messages and choose ‘Archive’

archive emails in outlook

A simple method is to select the emails and click on Archive button beside delete option under ‘Home’ tab.

So, it is necessary to create an ‘Archive Mailbox’ for successful email archiving in Office 365. It is recommended to backup data before starting the process.

Leave a Reply

Your email address will not be published. Required fields are marked *