Outlook works on the PST file (Personal Storage Table) and it has all the data items that are required by Outlook. While converting an email application to Outlook, the file format is changed to PST and if the PST file fails to import in Outlook it creates problems. There could be several reasons by which users are unable to import PST files to Outlook. Considering a scenario, if a 20 GB PST file is split into 4 PST files of 5 GB each and Outlook only supports 2 GB of PST file, then it can’t be imported. Another reason could be the process involved in the import/ export process. Security issues, corrupt PST are also the causes that make it difficult to import PST. So, here are some methods by which we can import PST file to Outlook application.
Note: These methods could be adopted only for PST that is not password protected, free of corruption and compatible with all versions of Outlook.
Move PST to Outlook with Import/ Export Feature
Open the MS Outlook in your system
Now, click on file menu and then Open & Export
Select the option ‘Import/ Export’ and a new window will open
Select ‘Import from another program or file’ and click Next
Now, select the option ‘Outlook Data File (PST)’ and then Next
Click on the browse button and add the PST file
Select option with ‘Replace Duplicates with Items Imported’
Click Next and select account, Finally click on the Finish button
The PST file will be imported without any problem
Check PST File Properties
If the PST file is restricted to some actions it fails to import. So check the properties and then import it
Go to the location where PST file is stored
Now right click on PST and select ‘Properties’
Now, move to Read Only box and if it is checked, then un-check it
Click OK and then close open boxes
Try to import the PST in same method as given above
Give Control to PST File
Sometime, the security issues restrict PST from importing to Outlook, these can be modified in following manner
Go to the PST file and Right click on it
Select properties and click on the Security tab
In the window that opens, click on Edit
Type ‘Everyone’ and then click OK
Check-mark on ‘Full Control’ and click OK again
Try to import PST with ‘Import/ Export’ method
Most of the time Outlook does not work normally due to Administrative Priviliges, hence start Outlook as administrator, before launching it, click on Outlook icon, right click and select ‘Run as Administrator’. Open the Outlook and add PST These free and manual methods will fix the error and import PST to Outlook efficiently.
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