Outlook

Manual Method to Convert OST to PST Free

Last updated on October 14th, 2019 at 07:10 am

What are the best methods to convert OST to PST manually? How can I export OST to PST? Is there any free tool available to move Outlook OST file to PST? These are the common questions that we asked for an easy and hassle free conversion of OST to PST. But before that we need to understand what actually OST and PST files are and is it the files format converted or data exported? Here we will discuss about the Outlook data files, benefits and requirements of OST to PST conversion, top methods to export OST to PST and some best OST to PST converters available.


Download Stellar OST to PST Tool Here


1. OST to PST Conversion via Import/ Export

As Outlook OST file synchronizes with Exchange Server, then the data that is available on server is also available in OST. So, we can log in via Exchange account and export mailbox to PST. Check the steps

  • Step 1: Sign in Outlook with your Exchange Account
  • Step 2: Go to Files, move to Open & Export and click on ‘Import/ Export’ button

import export address book in outlook

  • Step 3 : A new window will open, select ‘Export to a File’ and then Next

export conatcts in outlook 2016

  • Step 4 : Select the type of file in which OST is to be exported, choose ‘Outlook Data File (.PST) option’

export to pst

  • Step 5 : It will open the Outlook folders, now select the folder to export, checkmark include subfolders and click Next

find folder path in outlook

  • Step 6 : Click on the ‘Browse’ button to select the location to save PST
  • Step 7 : Select ‘Do not Export Duplicate items’ and then Finish

save ost to pst

  • Step 8 : Data from mailbox will be converted to PST.

So, this is one of the easiest method to convert OST to PST for free. Try the Archive method if you want to export selected files.

2. Archive Data

This method is useful when you want to carry almost everything, except contacts, with you in a PST. You can email contacts separately. To archive items, perform the below steps, if you are using Outlook 2007 or above:

  • Step 1 : Open Outlook.
  • Step 2 : Select Folder > AutoArchive Settings
  • Step 3 : Now Select AutoArchive tab

auto archive mails in outlook 2016

  • Step 4 : Select Archive this folder using these settings.
  • Step 5 : In the drop-down select days and enter a day in the Clear out items older than
  • Step 6 : Select Move old items to default archive folder
  • Step 7 : Click the Apply button.

All items will be moved into the Archive folder

Create a New PST And Move Data In That

Second option is you create a new PST from File > Account Settings > Account Settings > New. Note the path of the New PST file.

create outlook pst file

Once the PST is created, select all data that you want to carry with you and drag into the new PST file. Once you have moved all data in the new PST file, copy it from the location where you have created it.

3. Send via Email

Another possible option is a bit tedious and time consuming but you may want to use this method in case the items to be transferred are few. You can forward/email the important emails, contacts, etc to your personal email ID from your official email ID. However, ensure that your company policy allows the same.

If there are many items, then right-click each item and save as Outlook format. Once all items are saved, zip all of them and then forward that zip file as an attachment.

And, you want to carry the calendar entries, you can use the Forward Calendar feature in Outlook 2007 or 2010.

4. Export Data to PST

It is the last and the best method, which saves a lot of time and efforts. With this method you export an OST into a PST file using an OST2PST converter. It gives you all data with their original formatting while saving your time and efforts.

Note: Consider the company policy

While you want to carry your data with you when leaving the organization, it is must to ensure that your company allows the same. A wrong action may lead into a problem.

Note: Do not delete Exchange profile
Until you have opened the existing OST file and saved its content in PST format, do not delete the current Exchange profile. Once the profile is deleted, you will not be able to fetch data from the OST file and then you will left with one of the below two solutions:

  1. Restore Exchange Account: This method may be helpful only when your system has a restore point otherwise not.
  2. Use Third Party OST to PST converter: It helps you to convert OST to PST and get access to the data stored in OST file.

How to Restore Exchange Account

In order to restore the deleted exchange account, you need to look for the restore point and restore your system on that point. Perform the below steps to restore exchange account:

restore exchange account

  1. Click Start Menu > Programs > Accessories > System tools or you can also enter %systemroot%\system32\rstrui.exe in the Start search box.
  2. Once the Restore window opens, select an earlier date. Do not select the date on which you have deleted the profile.
  3. Continue the restore process. This process takes some time so keep patience.

After successfuly ompleting the steps mentioned above , the account will be restored and then you can open the OST file and save it in a PST using one of the methods listed above.

Third Party OST to PST Converter
As Microsoft has now discontinued OST2PST.exe tool so you are left with the option to use third party Convert OST to PST application if you have deleted the Exchange Account and not able to restore it back, or you have already left the firm you were working with. Here is the list of few Best OST to PST Converter to convert ost to pst available choose the one you like. Personally i suggest you to use Stellar Phoenix OST to PST Conversion application which performs safe and easy conversion of orphaned OST file to usable PST format which is easily importable to MS Outlook.

How to Use Stellar OST to PST Converter

In order to convert orphaned OST file to PST you can use Stellar Converter for OST to migrate data from OST to PST which can be imported to Outlook. The steps for OST to PST Conversion are as follows:

    • Start the OST to PST converter tool by double clicking the software icon or by usin Right Click>Run
    • Click on the home tab and it will prompt to add the OST file
    • Click on Browse to add the OST file or click on ‘Find’ button to search for OST file and then add it
    • Now click on the ‘Convert’ button
    • The OST to PST will scan and preview the items
    • Check the items and browse through folders to select which items you want to convert
    • Once the selection is done, click on ‘Save Converted File’ button in menu bar
    • Select the option ‘PST’ and click on ‘Browse’ button
  • Choose the location to save converted PST file
  • The converted Outlook PST file will be saved at the selected location

So, in simple steps you can convert the OST to PST. Moreover, the OST to PST converter comes with the option to save the scan information as .DAT file and then load it for conversion. The software allows to save the OST to MSG, EML, RTF, HTML and PDF format too. Install the OST to PST converter and export your files in minutes.



One thought on “Manual Method to Convert OST to PST Free

Leave a Reply

Your email address will not be published. Required fields are marked *